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Enterprise execution and accountability

Every commitment. Accounted for.

Bring projects, processes, approvals and everyday operations into one system. Make ownership clear, execution visible and completion provable.

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14-day free trial, no card needed. See how it works

Built for the teams that run

  • Manufacturing
  • Facilities
  • Pharmaceuticals
  • Construction
  • Logistics
  • Retail
  • Hospitality
  • Utilities
  • Inspections
  • Audits
  • Maintenance
  • Field service

The product

One system for the work and its proof

Plan it, run it, prove it and approve it. Every picture here is a screen of WorkVigil.

Work

  • Projects
  • Kanban and list
  • Gantt
  • Sub-tasks
A kanban board of tasks in the stages New, Assigned, In Progress and Completed. Each card shows the task’s number, priority and project, an SLA bar, the due date, checklist progress and the assignee.
The board on a phone: one stage per screen, with a tab for each stage and the cards of the stage New.

Explore work

Approvals

  • Approval matrix
  • Sequential or together
  • Reasons on rejection
Three banners on a task: work blocked by a dependency, completion blocked by missing evidence and checklist items, and an approval awaited in sequential mode from two named approvers.
The same banners on a phone: blocked by a dependency, completion blocked, and awaiting approval from two approvers.

Explore approvals

Evidence

  • Photos and readings
  • Signatures
  • Locations
  • Mandatory before close
A task on a phone. A banner says completion is blocked until the before and after photos are captured; at the bottom the buttons Start, Capture and Comment.

Explore evidence

SLA

  • Clocks per task
  • At risk and breached
  • Escalation levels
SLA bars in four states: on track, at risk, breached and met, each with the share of the time used.
SLA bars on a phone in the states on track, at risk, breached and met.

Explore SLA

Recurring work

  • Rules on a schedule
  • Calendar
  • Assigned on creation
A month calendar of tasks: each day lists the tasks due, with recurring work marked.
An agenda on a phone: the tasks due day by day, recurring work marked.

Explore recurring work

Analytics

  • KPI tiles
  • Trends
  • Open by stage
  • Per company
Four figures of the dashboard: open tasks out of the total, overdue tasks with breached SLAs, SLA compliance with the tasks at risk now, and pending approvals.
A line chart, Work trend, of the last 14 days: tasks created and tasks completed each day.
A bar chart of open tasks by stage: new, assigned, in progress and in rework.
Four tiles, two by two, on a phone: open tasks, overdue, SLA compliance and pending approvals.

Explore analytics

The execution gap

Assigning work is easy. Getting it done is the challenge.

A project slips, an approval waits, a vendor misses a date, and a task is reported complete with no evidence to show for it. The gap is between what an organisation commits to and what it delivers.

  • Scattered updates

    Work spread across spreadsheets, email and messages.

  • Unclear ownership

    Responsibilities and deadlines are hard to follow.

  • Manual chasing

    Managers ask for status instead of acting on it.

  • Unverified closure

    Work is reported complete without the evidence.

WorkVigil closes that gap: commitments, owners, deadlines, evidence and approvals in one place.

Colleagues reviewing printed documents and plans beside a laptop

How it works

Work should never disappear between assignment and completion

Every task follows the same six steps, and each step leaves a record the next one relies on.

See every feature

  1. Define the expected result, the deadline and what completion requires: checklist items, evidence and approval.

    A task record: the banners naming what still blocks completion, the stage bar, and the task’s fields with its project, milestone, assignee and due date.
    The task list on a phone: each task a card with its title, number, stage, priority and due date.

  2. Make clear who is accountable, who contributes and who approves. The board shows every owner.

    The board: cards in the stages New, Assigned and In Progress, each with its due date, SLA bar and assignee.
    The board on a phone, one stage per screen, each card with its assignee.

  3. Follow the required steps, manage dependencies and record progress, on the desktop or on the phone.

    The task list: stage, priority, assignee, due date, SLA and progress for each task.
    Three tasks in My Work on a phone, each with its due badge, location, marks and SLA bar.

  4. Capture the evidence where the work happens. A task that needs it cannot be completed without it.

    A task on a phone with a banner naming the evidence still missing, and the buttons Start, Capture and Comment.

  5. Route the completed work to the approvers your matrix names, one after another or together.

    Three banners on a task, the last one: awaiting approval in sequential mode, each approver’s status and the due time.
    The same banners on a phone: awaiting approval with each approver’s status.

  6. See delays, breached clocks and recurring exceptions, and fix the process behind them.

    A line chart of tasks created and tasks completed over the last 14 days.
    A bar chart of open tasks by stage: new, assigned, in progress and in rework.

Management insight

From status reports to decisions

“In progress” is not enough. Managers need to know what is at risk, what is blocking it and who has to act.

What did we commit to?
Responsibilities, deadlines, deliverables and expected outcomes.
What is actually happening?
Progress, pending actions, approvals and exceptions.
What needs attention now?
Overdue commitments, blockers and unresolved dependencies.
Was it done properly?
Supporting evidence, completion requirements and approval records.
Where do we improve?
Recurring bottlenecks and patterns in execution.

Built to fit

Configured to how your organisation works

Approval rules, SLA policies and events to your other systems, set up once by your administrator. The examples are illustrations of real settings.

approval-matrix-rule.json

{
  "name": "Capital spend above ₹5 lakh",
  "task_type_id": "…capex…",
  "min_amount": 500000,
  "approval_mode": "sequential",
  "decision_sla_minutes": 2880,
  "approvers": [
    { "kind": "task_manager" },
    { "kind": "role", "role_id": "…plant-head…" }
  ],
  "is_active": true
}

sla-policy.json

{
  "name": "Breakdown response",
  "sla_type": "response",
  "duration_minutes": 120,
  "start_trigger": "on_creation",
  "working_hours_only": true,
  "task_type_id": "…breakdown…",
  "is_active": true
}

Task.Completed

POST https://erp.example.com/hooks/workvigil
X-WorkVigil-Signature: sha256=…

{
  "type": "Task.Completed",
  "occurred_at": "2026-10-20T11:42:08Z",
  "resource": { "code": "task", "id": "…" },
  "data": {
    "task_number": "TSK-00029",
    "title": "Emergency evacuation drill",
    "due_at": "2026-10-20T12:30:00Z"
  }
}

  • Roles and permissions

    Nine roles to start from, and your own.

  • Several companies

    Companies, departments and sites in one workspace.

  • Audit trail

    Who changed what and when, kept by the database.

  • Webhooks

    Signed events to your ERP, CRM or data stack.

  • Notifications

    Email and in-app, with each person’s own choices.

  • Your vocabulary

    Stages, task types, priorities and numbering.

Add-ons

Add-ons for enterprise needs

Core work management stays in the subscription. What costs more to run, and what only larger organisations need, is added separately.

  • Communication

    WhatsApp, SMS and other chargeable messaging channels, with transparent usage-based billing. Standard in-app notifications stay in the subscription.

    Messaging channels: available on request

  • AI and automation pack

    Advanced AI usage, AI-generated summaries, workflow recommendations and high-volume automation execution, with clear usage allowances rather than opaque credits.

    Available on request

  • Integration and API services

    Standard connectors can come with the higher tiers; complex ERP, CRM, HRMS, identity or custom-system integrations are delivered as implementation projects.

    Webhooks included · integration projects on request

  • Enterprise governance and deployment

    Premium security controls, dedicated environments, custom retention policies, data residency and contracted support, where these capabilities are available.

    Available on request

Talk to us about add-ons

Security

Built in, not bolted on

How we protect your data

  • Isolated by the database

    Row-level security keeps each workspace apart.

  • Argon2id passwords

    Stored only as hashes nobody can read back.

  • Encrypted contacts

    Email addresses and phone numbers, AES-256-GCM.

  • Permanent audit trail

    Every change, sign-in and export recorded.

Questions

What people ask before they start

Who is WorkVigil for?

Companies and groups whose work is done by many people across teams and sites: operations and plants, maintenance and facilities, compliance and audit teams.

If a task has to be assigned, finished on time, proven and approved by someone else, WorkVigil is built for it.

Can we require proof before a task counts as done?

Yes. A task can require evidence — a photo, a reading, a signature, a location — and cannot be completed until it is there. A task can also require approval from the approvers your matrix names.

The built-in task types Inspection, Audit and Compliance ask for evidence from the start; you can change that for each type.

Can one workspace hold several companies?

Yes. A workspace is one customer: a single company, or a group that runs several companies in it. Companies, departments and locations are set up inside it, and people are given roles and places in them.

A person works in the companies they are placed in and can switch the company they are looking at.

Is there anything to install?

No. WorkVigil is a web application. It opens at the same address on a desktop, a tablet and a phone, and each screen is laid out for the device in hand.

How does the free trial work?

Every new workspace starts with a 14-day trial of the Business plan, so you see WorkVigil with everything switched on. You sign up with your work email, name your company, and the workspace opens with you as its administrator. No card is asked for.

It is a real workspace, not a demonstration: invite your team and run your own tasks and projects. What you create stays when you choose a plan.

What happens to our data when the trial ends?

Nothing is deleted. If no plan has been chosen when the 14 days are over, the workspace becomes read-only: your people can still sign in and read tasks, projects, evidence and documents, but nothing can be added or changed.

A banner says so, with a button for the administrator to choose a plan. Once a plan is chosen the workspace can be worked in again.

Something else? Ask us.

Stop chasing work. Start managing execution.

See how WorkVigil brings your projects, processes and everyday commitments into one accountable system.

Start free trialBook a demo

14-day free trial, no card needed.